Reception & Administrative Assistant
Full-time
NJA Business Solutions Sdn Bhd
- Greet and assist visitors, clients, and staff in a courteous and professional manner.
- Answer, screen, and direct incoming calls promptly.
- Maintain a clean, organized, and professional front desk area.
- Handle incoming and outgoing mail, courier services, and company documents, ensuring proper tracking and timely distribution.
- Maintain accurate records of document movement and courier logs.
- Assist with scheduling meetings, appointments, and conference room bookings.
- Prepare and update documents, reports, and correspondence.
- Support HR and finance teams with basic data entry and filing tasks.
- Liaise with vendors and service providers for billing, office supplies, and maintenance needs.
- Monitor office facilities, report maintenance issues, and coordinate repairs or cleaning services.
- Ensure office supplies are stocked and equipment is in good working condition.
- Assist in organizing company events, meetings, and staff activities.
; JOB REQUIREMENTS:
- Possess at least a SPM qualification or equivalent.
- Demonstrated ability to communicate effectively, with strong interpersonal and customer service skills.
- Professional demeanor and well‑presented appearance at all times.
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
- Strong organizational skills with the ability to multitask, prioritize, and manage time efficiently.
- High level of integrity and discretion in handling confidential documents and information.
- Ability to work independently as well as collaboratively within a team environment.
- Knowledge of Mandarin will be considered an added advantage.
- Prior experience in reception, courier/document handling, or administrative support roles will be viewed favorably.
Vacancy posted 5 days ago
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