Admin

Company Background:

The Company Secretary Assistant supports the Company Secretary in ensuring that the company complies with statutory and regulatory requirements maintains corporate governance standards and adheres to proper administrative processes. This role involves maintaining corporate records preparing board meeting materials filing necessary documents with regulatory authorities and assisting in the administration of the companys legal obligations.

Job Description:

1. Corporate Governance & Compliance

• Assist in ensuring compliance with relevant regulations and statutory requirements including the Companies Act.
• Maintain uptodate records of statutory books registers and documentation.
• Help prepare and submit documents to regulatory bodies such as the Registrar of Companies (ROC).
• Monitor filing deadlines and ensure timely submission of annual returns and other statutory filings.

2. Board & Committee Meetings

• Assist in preparing and distributing notices agendas and meeting materials for Board of Directors committee meetings and Annual General Meetings (AGM).
• Help with minutetaking during meetings and ensure accurate documentation of resolutions and discussions.
• Assist with followup actions from Board and committee meetings.

3. Document Management & Filing

• Maintain and update company registers such as registers of directors members charges and secretaries.
• Organize and safely store key corporate documents and contracts.
• Ensure proper filing of minutes resolutions and other critical records.

4. Shareholder & Stakeholder Relations

• Assist in preparing shareholder communications including notices for meetings and dividends.
• Help manage shareholder queries and ensure proper communication of corporate actions.

5. General Administrative Support

• Provide administrative support to the Company Secretary including drafting correspondence reports and meeting documentation.
• Assist in organizing company events such as AGMs and EGMs.
• Coordinate with external advisors such as auditors legal professionals and consultants when needed.

Job Requirements:

• Education: Diploma/Degree in Business Administration Law or a related field.
• Experience: Minimum 12 years of experience in a corporate secretarial role or relevant experience in administration or corporate governance.
• Skills:
• Strong organizational and timemanagement skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Word Excel PowerPoint).
• Detailoriented with the ability to handle sensitive information.
• Knowledge of corporate governance principles and regulatory requirements (e.g. Companies Act).
• Additional Preferred Qualifications
• Familiarity with company secretarial software such as Superior Comsec Software
• Experience in liaising with regulatory bodies such as ROC.
• Ability to handle multiple tasks under tight deadlines.

Salary Range:

• Freshgraduate basic salary will be starting from 2500.
• Experience candidates will be starting from 3000

Remote Work :

No