EXECUTIVE, STRATEGIC SOURCING

Supplier Onboarding & Registration

• Process supplier registration requests via SAP Ariba, validating document and information completeness and accuracy prior to submission for approval.
• Maintain and update supplier profiles, documents, and classifications within the SAP Ariba system.
• Coordinate with suppliers and internal teams to resolve onboarding queries and ensure timely processing.
• Monitor supplier onboarding status and escape issues or delays to the Senior Executive.

Supplier Performance Management

• Collect and consolidate supplier performance data from internal stakeholders for KPI monitoring.
• Assist in preparing supplier scorecards and performance review presentation materials.
• Coordinate communication with internal teams and suppliers during performance review cycles.
• Support follow-up actions on corrective action plans for underperforming suppliers.

Supplier Risk Management

• Gather supplier risk information and update risk data.
• Monitor and flag changes to supplier risk indicators for timely review by the Senior Executive.
• Assist in preparing risk assessment documentation, checklists, and reports.

Administrative & Reporting Support

• Compile data and prepare reports, presentations, and dashboards to support management review and decision-making.
• Maintain accurate filing, documentation, and audit trail of supplier management records.
• Coordinate meetings, prepare agendas, and record minutes for Supplier Management meetings and review sessions.

Job Summary

• Support the supplier onboarding and registration process via SAP Ariba, ensuring completeness and accuracy of supplier submissions and documentation.
• Maintain and update supplier records, profiles, classifications, and documents within the SAP Ariba Supplier Lifecycle and Performance (SLP) module.
• Assist in supplier performance management activities including data collection, KPI monitoring, and preparation of performance scorecards.
• Support supplier risk management activities by gathering data, updating risk information, and monitoring supplier risk indicators via SAP Ariba Risk Management.
• Collect data from various internal and external sources to conduct supplier market analysis supporting procurement decisions.
• Conduct market research, identify potential suppliers, and assess supplier capabilities in alignment with KPJ Healthcare Berhad's procurement requirements.
• Build and maintain professional working relationships with suppliers and internal stakeholders.
• Prepare meeting agendas, compile reports and presentation slide decks, ensuring content and design adherence to KPJ templates.
• Actively participate in meetings and discussions related to Supplier Management functions.
• Perform related work and any ad-hoc clerical tasks as and when required by the Senior Executive or superior.

Job Requirements

• Bachelor's Degree in Supply Chain Management, Business Administration, Procurement, or a related field. Fresh graduates with relevant internship experience are encouraged to apply.
• Minimum 1 to 2 years of working experience in procurement, supply chain, or a related administrative role.
• Exposure to SAP Ariba or other e-procurement and supplier management systems is an advantage.
• Experience in supplier data management, vendor administration, or procurement operations is preferred.
• Internship or working experience in healthcare or public sector procurement is an added advantage.

Special Skills Required

• Working knowledge of SAP Ariba or equivalent e-procurement and supplier management systems.
• Good analytical and numerical skills with strong attention to detail and accuracy.
• Proficient in MS Office applications including Excel, PowerPoint, and Word.
• Good communication skills in both English and Bahasa Malaysia (spoken and written).
• Ability to manage data accurately and maintain well‑organised documentation and filing systems.
• Willingness to learn and adapt to a fast‑paced and process‑driven procurement environment.