Purchasing and Admin Executive

Job Summary

The Purchasing & Administration Executive is responsible for managing the company's procurement activities and providing administrative support to ensure smooth daily operations. The role involves sourcing suppliers, processing purchase orders, maintaining records, coordinating deliveries, and handling general office administration.

Key Responsibilities

• Manage the end-to-end purchasing process, including sourcing suppliers, obtaining quotations, preparing purchase orders, and tracking deliveries.
• Negotiate with suppliers to achieve competitive pricing, quality, and delivery terms.
• Maintain supplier records, purchase documentation, contracts, and pricing databases.
• Monitor inventory levels and coordinate with departments to ensure timely procurement of materials and office supplies.
• Verify invoices and delivery orders, and coordinate with the Finance department for payment processing.
• Resolve supplier issues related to quality, shortages, damaged goods, or delayed deliveries.
• Ensure compliance with company procurement policies and procedures.
• Maintain accurate purchasing and administrative records, both physical and electronic.
• Manage office supplies, equipment, and facilities to support daily business operations.
• Coordinate office maintenance, repairs, and service providers.
• Handle company correspondence, filing, document control, and general office administration.
• Assist in organizing meetings, preparing reports, and maintaining administrative schedules.
• Coordinate renewals of company licenses, permits, insurance, and other regulatory documents.
• Support HR with administrative tasks such as onboarding documentation, attendance records, and employee files when required.
• Liaise with internal departments and external vendors to ensure smooth operational support.
• Perform other purchasing and administrative duties as assigned by Management.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, or a related field.
• Minimum 2–3 years of experience in purchasing, procurement, or administration.
• Preferred experience in purchasing and coordinating plumbing services.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience with ERP or accounting software is an advantage.
• Good negotiation, communication, and organizational skills.
• Able to multitask and work independently with attention to detail

Interested candidates please submit your application through Jobstore.com