Personal Assistant
Full-time
Confidential
Job Description In this role, you will provide comprehensive and confidential administrative support to the Executive Director, ensuring the smooth and efficient running of their daily operations. Responsibilities: ● Calendar Management: Manage the Executive Director's calendar, scheduling appointments, meetings, and travel arrangements while prioritizing conflicting requests and ensuring adherence to deadlines.
● Communication & Liaison: Act as a point of contact for the Executive Director, fielding inquiries, screening calls, and managing email communication.
● Travel & Logistics: Organize and manage business travel itineraries, including flights, accommodation, and ground transportation.
● Project Support: Provide administrative support for the Executive Director's involvement in specific projects, preferably those with a technical background in the property industry.
● Meeting Management: Schedule meetings, prepare agendas, and distribute minutes. Attend meetings and take accurate notes.
● DocumentManagement: Create, edit, and proofread presentations, reports, and correspondence. Maintain filing systems for physical and electronic documents.
● Research &Analysis: Conduct research and gather information to support the Executive Director's decision-making. ● General Office Management: Manage office supplies and equipment, oversee administrative tasks, and ensure the smooth running of the Executive Director's office. Requirements: ● Minimum5years of relevant experience in the property industry or engineering industry. ● Proven track record of providing exceptional secretarial and administrative support in a fast-paced environment. ● Strong organizational, time management, and prioritization skills. ● Excellent communication, interpersonal, and relationship-building skills. ● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). ● Ability to maintain confidentiality and discretion at all times. ● Atechnical project background in the property industry is highly desirable. discretion, Document Management, Confidentiality, Research, Meeting Management, Analysis, Logistics, Microsoft Office Suite, Office Management, Administrative Support, Project Support, Liaison, Communication, Travel, Calendar Management
● Communication & Liaison: Act as a point of contact for the Executive Director, fielding inquiries, screening calls, and managing email communication.
● Travel & Logistics: Organize and manage business travel itineraries, including flights, accommodation, and ground transportation.
● Project Support: Provide administrative support for the Executive Director's involvement in specific projects, preferably those with a technical background in the property industry.
● Meeting Management: Schedule meetings, prepare agendas, and distribute minutes. Attend meetings and take accurate notes.
● DocumentManagement: Create, edit, and proofread presentations, reports, and correspondence. Maintain filing systems for physical and electronic documents.
● Research &Analysis: Conduct research and gather information to support the Executive Director's decision-making. ● General Office Management: Manage office supplies and equipment, oversee administrative tasks, and ensure the smooth running of the Executive Director's office. Requirements: ● Minimum5years of relevant experience in the property industry or engineering industry. ● Proven track record of providing exceptional secretarial and administrative support in a fast-paced environment. ● Strong organizational, time management, and prioritization skills. ● Excellent communication, interpersonal, and relationship-building skills. ● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). ● Ability to maintain confidentiality and discretion at all times. ● Atechnical project background in the property industry is highly desirable. discretion, Document Management, Confidentiality, Research, Meeting Management, Analysis, Logistics, Microsoft Office Suite, Office Management, Administrative Support, Project Support, Liaison, Communication, Travel, Calendar Management
Vacancy posted 3 days ago
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