Human Resource Assistant Manager

1. Payroll & Employee Records

• Prepare and process monthly payroll for both in-house and outsourced employees.
• Verify leave applications and overtime (OT) forms.
• Ensure accurate payroll entries, documentation, and record-keeping.
• Support annual performance evaluations, compensation reviews, and salary adjustments.
• Ensure proper execution of bank reconciliations, invoice and receipt processing, and accounts receivable/payable.

2. Recruitment & Onboarding

• Manage end-to-end recruitment for all staff levels, including job postings, resume screening, and interview arrangements.
• Conduct orientation programs for new hires.
• Conduct exit interviews for departing employees.

3. Foreign Worker Management

• Coordinate foreign worker application quotas.
• Liaise with government authorities such as JTK, KDN, KSM, JIM, and other relevant agencies to ensure compliance with legal requirements.
• Prepare and submit Check Out Memos (COM) and related immigration documents.
• Monitor and renew work permits, passports, insurance, and FOMEMA medical check-ups before expiry.
• Apply for housing permits in compliance with the Workers' Minimum Standards of Housing and Amenities Act.
• Arrange transport for workers to/from clinics, hospitals, and banks when necessary.

4. Training & Development

• Organize internal and external training sessions.
• Maintain training records and HR documentation.
• Manage HRDF claims and training-related processes.

5. General Administration

• Oversee office supplies and ensure adequate inventory.
• Coordinate company events such as festive celebrations, anniversary dinners, and team-building activities.

Job Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 2 years of relevant working experience.
• Excellent interpersonal and communication skills.
• Fair, ethical, and sound judgment in handling people and situations.
• Well-organized, persistent, and able to perform under pressure.
• Self-motivated, proactive, and capable of working independently as well as in a team.
• Must maintain confidentiality at all times.
• Computer literate with good command of Microsoft Office.
• Must possess own transport.
• Able to start work immediately is a strong advantage.