Personal Assistant to Manager | Marketing Agency

A. SCHEDULING & ADMINISTRATIVE
• Coordinates calendar, travels, meetings, and schedule arrangements.
Includes initiating contact and securing appointments and facilities as appropriate.
• Conducts weekly meetings with HOD to discuss upcoming engagements, invitations, and record minutes meeting and other requests.
• Works closely with other department team members to assure sufficient preparation for meetings or other engagements.
• Coordinates transportation and accommodation requirements and ensures arrangements are in place when outstation travel is required.
• Coordinates work schedule of drivers.
• Document preparation and control, internal communications, general office maintenance to improve cost and effectiveness.
• Keeps and maintains an accurate record of papers and electronic correspondence.
• Prepares correspondence including drafting of general replies.
• Receives visitors, including VIPs & royalty, ensuring that appropriate attention is paid to the necessary protocol and procedural issues.

B. OFFICE MANAGEMENT
• Handles all matters assigned by the manager.
• Compiles monthly reports and financial reporting.
• Submits and keeps track of Chairman’s claims and other payments due.
• Ensures all tasks are completed within the stipulated deadlines.

C. OTHERS
• Any other assignments as required.

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