Assistant Admin Coordinator

Job Responsibility

• Support the HR& Admin team with daily tasks such as organizing meetings, handling confidential documents, and managing HR or admin related correspondence.
• Assist in recruitment efforts by scheduling interviews, preparing necessary paperwork, and coordinating with hiring managers and candidates.
• Maintain employee records and databases, including lists of employees, birthdays, insurance information, attendance, leave entitlements, calculating of staff overtime and staff claims.
• Coordinate staff training sessions and update training records, ensuring training materials and certificates are stored properly.
• Help organize company events by arranging venues, catering, transportation, and fulfilling other event requirements.
• Collaborate with administrative staff to ensure employee welfare activities such as pantry supplies, birthday celebrations, and welcome/farewell arrangements are taken care of.
• Liaise with bankers, government, auditors and etc
• Any adhoc administrative task assigned by the HOD.

Job Requirements

• At least SPM/STPM qualifications or a Diploma in Business Administration or a related field from a recognized institution.
• Good skills in Mandarin, English, and Bahasa Malaysia.
• Must have a positive attitude and be a team player.
• Able to handle multiple tasks, pay attention to detail, and analyze data.
• Proficient in MS Office, especially Excel for data entry, PowerPoint for presentations, and conducting research would be beneficial.
• Capable of working independently, maintaining a positive outlook, and meeting deadlines.
• Able to keep sensitive information confidential.
• Strong communication and interpersonal skills.
• Must have own transport

Job Benefits

• Location Near Subang LRT & KTM
• Parking Allowances
• 13th month salary
• Medical Benefits
• Birthday Leave
• Team building/Annual Dinner/Birthday Celebration
• Every Friday WFH

Analyzing Data, Confidentiality, Attention To Detail, Interpersonal Skills, Positive Attitude, Team Player, Data Entry, Meeting Deadlines, Ms Office, Communication