Tender Executive
Toll Group
About Toll Group At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — We are seeking a detail-oriented and proactive Tender Executive to join our team based in Bayan Lepas, Penang . This position will be responsible for providing effective tender handling, when received from internal & external customers, and align opportunities together with Company's growth & strategy. Key Responsibilities :
- Lead global and regional RFQs, managing end-to-end responses.
- Consolidate and process APAC pricing (excluding North Asia) for global/regional tenders.
- Maintain and analyze Historical Tender Database based on won RFQs.
- Handle RFIs within required timelines and ensure timely submissions.
- Perform RFQ sanity checks (98% accuracy target) before submission.
- Ensure complete and accurate rate components (units & currencies) in submissions.
- Support Sales Operations in generating profitability reports.
- Maintain Tender Pricing Contact List and ensure data accuracy.
- Respond to emails within 24 hours.
- Manage multiple tenders simultaneously, meeting deadlines with minimal supervision.
- Consolidate and update RFI data using Tender Database & Resource Centre.
- Manage RFI library, validate FAQs, and update new insights from completed RFIs.
- Ensure RFI compliance with internal policies and processes.
- Collaborate effectively with stakeholders across all organizational levels.
- Support ad-hoc tasks, pricing analysis, and projects aligned with business goals.
- Education: Degree in Business, Logistics, Supply Chain, or a related field (preferred).
- Experience: At least 4-5 years' experience in a relevant capacity. Prior experience in logistics, operations, or milestone tracking is an advantage.
- Attention to Detail: Strong attention to detail with excellent data accuracy skills.
- Communication Skills: Good communication skills, both written and verbal, with the ability to handle customer and internal interactions professionally.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Outlook, Teams).
Vacancy posted 21 days ago
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