Office Administrator

1 year contract

About Setel:

The Future of Mobility

Introduced in July 2018, Setel is a mobile platform that aims to delight customers by innovating for better, inclusive mobility. Setel serves customers across Malaysia by powering one app as the constant companion to ease motorists' journey across fueling, parking, EV charging, motor insurance, road tax, auto assistance, general purchases, and more across an ecosystem of PETRONAS petrol stations, retail partners, and online merchants.

Role Purpose:

As the Office Administrator, you will be responsible for overseeing the efficient and effective operation of SETEL's facilities and infrastructure. This role involves managing various aspects of facility management, including maintenance, security, safety, space utilization, and mail-room coordination. The Office Administrator plays a crucial role in creating a safe, functional, and well-maintained environment that supports SETEL operations.

In This Role You Will:

• Office Maintenance and Operations:
• Develop and implement a comprehensive Office maintenance plan to ensure the proper functioning of all equipment, systems, and structures.
• Schedule and oversee routine maintenance tasks, repairs, and inspections to prevent disruptions and maintain a safe environment.
• Coordinate with Building Management/Landlord to address Office-related issues promptly.
• Optimize the allocation and use of available space within the Office to maximize efficiency and productivity.
• Manage the office space (e.g. Meeting Rooms, Pantry, Common Areas etc.), ensuring it's organized, clean, and well-maintained.
• Oversee office and pantry supplies inventory and order necessary items to maintain a functional workspace.
• Receive and log incoming parcels, packages, and mail accurately into the tracking system and distribute them to their respective recipients or departments.
• Security and Access Control:
• Implement security measures and access control protocols to safeguard the Office and its occupants.
• Coordinate with the building security personnel and the IT Operations team to prevent unauthorized access and ensure a secure environment.
• Monitor and control visitor access to SETEL office as well as employees' access to restricted rooms/areas.
• Health & Safety Compliance and Emergency Preparedness:
• Ensure compliance with health and safety regulations and guidelines including fire safety, emergency response, and occupational health standards.
• Identify potential workplace hazards and conduct regular risk assessments to determine potential dangers and recommend preventive measures.
• Conduct drills and training sessions to ensure employees are prepared to respond effectively to emergencies.
• Other Assignment
• To assist with any related tasks, projects, and other assigned duties as and when deemed necessary.

You're A Great Fit If You Have:

• Experience in facilities management, business administration, or a related field (preferred but not always required).
• Minimum 2 years' experience in Office management, property management, or related roles.
• Familiarity with Occupational Safety and Health Act 1994 standards is an advantage.
• Excellent communication and interpersonal skills to collaborate with internal and external stakeholders effectively.
• Ability to handle sensitive information with confidentiality and integrity.

What Makes Working With Us Awesome

• Our people and culture- You will get to work with awesome and friendly colleagues with whom you can expect to collaborate well to deliver your work. Empowerment is given and you will get a lot of opportunities for peer learning.
• Availability of tools and applications: You will be provided with different tools to facilitate your work. Automate your work whenever possible so that you can focus on delivering impact for your role.
• Development-focused- Your learning and growth matter most to us. We are people-centric and always ready to help our people to define what they want to make an impact on and craft their learning plan accordingly.

Cool Perks/Benefits

• Flexible working hours
• Relax and unwind in the leisure area with video games, board games, books, and more.
• Wear your favourite jeans, or any cool OOTD so that you can work comfortably (in style).
• Coffee, tea, or snacks are available for consumption at the pantry. Because you'll be happier with a full tummy.
• A healthy body leads to a brilliant mind. Let's get moving with the inter-company sports team.
• There will be workshops, talent shows, sports activities, and other events for sharing and bonding.

Personal Data Protection

Setel Ventures Sdn Bhd ('Setel', 'we', 'our' 'us') is committed to protecting and respecting your privacy. This Setel privacy statement ('Privacy Statement') explains what personal data we collect about you, when and why we collect it, how we use it, the conditions under which we may disclose it to others, your rights to your personal data, and how we keep it secure. This Privacy Statement covers both our online and offline collection activities, including personal data that we collect through online platforms such as websites, applications, third-party social networks or our online and physical events, or through other third parties that we work with. Please read this carefully to understand our views and practices regarding your personal data.

Office Management, Interpersonal Skills, Communication, Property Management