P&C Intern

Summary

The main responsibility of the People & Culture Intern is to assist the People & Culture team in handling documentation, administrative tasks, and supporting HR-related functions.

The intern will gain hands-on experience in HR operations while working in a structured learning environment. ]

Professional Competencies (Duties and Tasks) 

1. Document Digitization & Record Management 

• Scan, convert, and organize hardcopy HR documents into a structured digital format. 

• Ensure accuracy and completeness of digitized records before uploading them to the HR database. 

• Maintain proper indexing and categorization of digital records for easy retrieval. 

2. Data Integrity & Compliance 

• Maintain confidentiality and security of employee information throughout the digitization process.  

• Assist in auditing HR records to ensure all necessary documents are correctly archived. 

3. HR System & Administrative Support 

• Assist the P&C team in retrieving and reviewing electronic files when needed. 

• Support system-related tasks such as ensuring digitized records are accessible and properly stored in HR databases or cloud storage. 

4. General Administrative Support 

• Provide administrative assistance to the P&C team in daily HR tasks. 

• Handle correspondence, scheduling, and coordination of P&C meetings and activities.

Personal Competencies 

1. Attention to Detail 

• Ensures accuracy in document digitization, data entry, and record management. 

2. Communication 

• Listening and communicating openly, honestly and respectfully with different audiences, promoting dialogue and building consensus 

3. Confidentiality & Integrity 

• Handles sensitive HR documents and employee information with discretion, ensuring compliance with data protection policies. 
• Handles sensitive HR documents and employee information with discretion, ensuring compliance with data protection policies. 

Desirable Experience & Qualifications 

• Currently pursuing or recently completed a Diploma/Degree in Human Resources, Business Administration, or a related field. 

• Internship for a duration above 12 week(s). 

• Basic knowledge of HR processes, documentation, and record management.  

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with cloud storage or HR systems is a plus.