Shipping Assistant

Job Description

We’re hiring a Shipping Assistant for  WR Grace Specialty Chemicals (M) Sdn Bhd located at Gebeng Industrial Area , Kuantan Pahang who will report to the Logistics Executive ( Shipping ) . She/he will be responsible for shipping activities in the Logistics Department.

Responsibilities

• Receiving all orders from Order Fulfilment Team, and to acknowledge the receiving of such orders. Plan and commit for shipping all orders received.
• To consider production plans and schedules on scheduled basis, incorporating planned inventory buildup and all sales requirements.
• Provide required management reports on timely manner and other clerical support functions for the department.;
  • Requires planning and scheduling skills. By creating a schedule of all the incoming and outgoing shipments and a list of tasks to complete as this helps to ensure outgoing shipments arrive on time.
  • To create plans when working with suppliers, letting them know what materials to order.
• To assist the inventory management team with inventory reconciliation activities;
  • To be responsible for reconciliation of variances and up-dating of stock-take into SAP and PTS
• To be responsible for secondary job activities (i.e sampling, filings, purchasing activities, etc) amongst Shipping Assistant. 
• To assist shipping executive in initiate and implement best practices in shipping process.
• Co-ordinating with customer service, shipping assistants, planners and logistics, production, quality, and tech service to ensure timely shipments,
• Ensure that required shipping schedule is met,
• Correct and timely shipping documents are issued,
• Correct and timely information is captured (i.e. SAP, PTS, etc.),
• Prepare correctly and submit on timely basis reports that are required,
• Liaise with freight forwarders on shipments bookings
• Assist in liaising with customer service and freight forwarders on delivery and schedules
• To interact with sales and carriers as needed to resolve shipping issues.
• To carry out job functions /ad-hoc duties delegated by the Supervisor from time to time.

Required Qualifications

• Minimum SPM or Certificate in Shipping with 2-5 years of experience in logistics/shipping related areas would be an advantage.
• Experience with SAP
• Good English communication skills and ability to work independently and under pressure.