Legal & Trust Management - All Roles

It's never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business - to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we're absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team at various level in Tax Services where the roles are based in Johor Bahru, Malaysia. This full-time and permanent position offers regional coverage, allowing you to make a significant impact to our Tax Services department and its' growth.

Key responsibilities:

Assistant/Senior Assistant/Associate/Senior Associate (A1/A2)

• Support the Trust Relationship Managers in delivering a full suite of trust and corporate services to clients.
• Provide prompt, excellent and professional trust and company administration services.
• Prepare and draft Trust-related documents.
• Conduct administrative reviews on existing trust and company structures.
• Ensure regulatory filings are conducted on a timely basis.
• Participate in transaction monitoring and review trust accounts.
• Conduct name screening of trust related parties.
• Comply with the Group’s internal control and audit standards.
• Ensure that clients’ data base is kept up to date along with clients’ records and accuracy of data being captured in the appropriate system.

Participate in matters that are ancillary to trust administration, including but not limited to invoicing and credit control.

Senior Associate, Business Onboarding Support (A2)

• Work within the Business Onboarding Support Team (the “ Team ”) to provide support to the Trust Commercial Team and Client Acceptance Team in delivering a full suite of trust and corporate services to clients.
• Provide prompt, excellent, and professional trust and company administration services.
• Ensure proper updating of all clients’ data in accordance with clients’ records and the accuracy of data being captured in the appropriate system.
• Comply with the Group’s internal control and audit standards.
• Adhere to internal policies and Standard Operating Procedures on daily operations.
• Participate in ad hoc projects or matters as assigned from time to time.

Manager, Business Onboarding Support (B1)

• Prepare, generate, and maintain business reports on a regular basis, including but not limited to Periodic Review Report, Trust Accounting Report, Transaction Monitoring Report.
• Gather data from multiple sources (ViewPoint, MyFormations), ensuring data accuracy and consistency.
• Ensure the integrity of data by performing regular validation and reconciliation, addressing discrepancies or errors in data sources.
• Monitor and manage all regulatory filing deadlines, ensuring timely and accurate submission of necessary documents to regulatory bodies.
• Assist and coordinate various project management tasks, ensuring smooth communication and timely completion of key business initiatives.
• Coordinate with different stakeholders to gather information and update internal teams on business progress and performance.
• Provide ad-hoc reports and analysis to support business projects, strategic initiatives, and decision-making processes.
• Identify opportunities to streamline the reporting process, improve data accuracy, and enhance reporting tools and methods.
• Work closely with IT, developer and project team which includes participating in UAT process for new business systems, software and applications.
• Serve as the business liaison between technical teams and end-users to clarify requirements, troubleshoot issues, and provide support to end-users on new systems or processes.

Key requirements:

• Basic Microsoft Office skill is essential.
• Good command of both spoken and written English. Proficiency in Mandarin is an advantage.
• Sense of ownership and commitment to on-time and on-quality delivery.
• Good interpersonal skills and able to work in a team.
• Experience working in client service or SSC environment will be an added advantage.

• Assistant/Senior Assistant/Associate (A1): Fresh graduate in Law or related background or min 1 year experience in legal. Experience in anti-money laundering and counter financing terrorism compliance is an added advantage.
• Senior Associate (A2): Minimum 3-5 years of relevant working experience in corporate or Legal firm for any legal documentation . Experience in anti-money laundering and counter financing terrorism compliance is an added advantage.
• Manager (B1): Minimum 5 years relevant working experience in trust fields with business support, administrative, or related roles with a focus on report preparation, data analysis, or project management .

Company Benefits:

At our VISTRA, Malaysia office, we believe in putting our employees’ well-being first!

We provide:

• Opportunity for career advancement and regional working exposure
• Training and development
• Hybrid working arrangement.
• Medical, dental, optical coverage
• Study leaves and professional membership coverage

Referral Fee :

• Manager/Senior Manager/Director (B1 & B2) - RM 3 ,000
• Associate Director/Director (C1 & C2) – RM 3,000
• Senior (A2) – RM 2,000
• Assistant (A1) – RM 1,000

*The referral fee is not applicable for non-technical positions such as    administrative/clerical, receptionist, dispatch, drivers, general cleaners, fixed-term contract, or internship opening.

*The referral fee is not entitled for Job Grade C employees.

*The referral fee is not entitled if you are referring to prospects for your direct report.