Office Admin

Job Responsibility

Front Desk Management

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all necessary stationery.
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail / deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Maintain contact lists.
• Provide general support to visitors.
• Act as a point of contact for internal and external clients.

Administrative Support

• Handle daily administrative tasks such as scheduling, filing, and data entry.
• Assist in the coordination of meetings and events, including booking rooms and arranging refreshments.
• Maintain office supplies inventory and place orders as needed.

Other Duties

• Support the management team with various tasks and projects as needed

Job Requirements

Receptionist cum Admin Qualifications

Education & Experience

• High school diploma or equivalent required; college degree preferred.
• Previous experience in a receptionist or administrative role, preferably in a co-working space, office environment, or customer service setting. Skills & Abilities:
• Excellent interpersonal and communication skills, both written and verbal. ⢠Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with technology.
• Positive attitude and a proactive approach to problem-solving.
• Ability to work independently and as part of a team.

Additional Requirements

• Flexible availability, including occasional evenings or weekends for events.
• Language: Proficiency in Mandarin and English
• Chinese Female
• Good time management skills and the ability to prioritize work.

Job Benefits

• Medical benefits
• Insurance Coverage
• EPF
• SOCSO
• Annual leave
• Bonus
• Parking
• Regular hours, Mondays - Fridays,
• Smart Casual

Job Highlights

• Outstanding Growing company with strong career prospects
• Competitive Salary and Commission Package
• Passionate, Energetic Working Environment

Time Management Skills, Organizational Skills, Microsoft Office Suite, Communication Skills