Sales Coordinator and Admin
MVC Resources
Position Overview
We are looking for a detail-oriented and organized Client & Sales Administration
professionalto join our dynamic team. This role is idealfor a juniorto middle-skilled
graduate who is eagerto support sales operations, coordinate vendor
communications, and ensure seamless order processing and administrative
management.
Key Responsibilities
1. Sales Enquiry & Proposal Support
● Enquiry Management: Coordinate incoming client enquiries and assistin
identifying target areas based on customer needs.
● Vendor Coordination: Contact vendors to check site availability, obtain pricing,
and compile vendor quotations.
● Proposal Preparation: Select optimal advertising sites and prepare detailed
proposal documents and formats.
● Site Mapping: Map precise site locations using Google Maps, inputting
coordinates and photos with Microsoft Power Point/ Canva to ensure
high-quality presentations.
● Client Quotations: Finalize approved client quotations, share proposals to
respective clients and support subsequent clientfollow-ups. Comfortable with
utilizing CRM.
2. Order Processing & Coordination
● Media Confirmations: Assistthe sales team in preparing and drafting Media
Confirmation documents based on confirmed customer orders.
● Purchase Order Administration: Manage Purchase Order (PO) administrative
tasks and send documents back to clients.
● Document Management: Upload signed files to the server and coordinate with
the Accounts team to ensure promptinvoice issuance.
● Supplier Coordination: Draft and issue Purcahse Orders to media suppliers and
coordinate with the sales team for accuracy reviews before sending.
3. Database Maintenance & Tracking
● Master Lists: Systematically record sales and purchase details in master Excel
tracking lists to maintain up-to-date transaction history.
● Campaign Tracking: Track and update Campaign Expiry Lists to log and monitor
contracttimelines forfuture follow-ups.
● Record Keeping: Maintain accurate and organized customer records, recording
correspondences and routing inquiries as necessary.
Requirements
Education: Diploma orBachelor’s degree inBusiness Administration, Marketing,
or a related field (Juniorto Middle-skilled graduates are highly encouraged to
apply).
● Technical Proficiency: Solid proficiency in Microsoft Excel/Google Sheets for
tracking and data entry.
● Geographical & Office Tools: High comfortlevel using Google Maps for
coordinates plotting and location identification. High comfort with using CRM &
Microsoft Products; PowerPoint, AI Tools, Gemini, Claude, Canva and Cloud
Storages.
● Attention to Detail: Meticulous attention to detail, ensuring accuracy in pricing,
coordinates, and paperwork.
● Interpersonal & Communication Skills: Professional communication skills
(written and verbal)to correspond effectively with both vendors and clients.
● Self-Management: Strong organizational and multitasking skills with the ability
to work under minimal supervision.
● Transport : Possess own transport and valid driving licence. Willing to travel
locally and outstation when required with travel & petrol allowances.
● Language: Fluentin English andBahasa Malaysia; Mandarin is an added
advantage
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