Contracts Administrator

Contracts Administrator I assists in the preparation of contractual provisions and the administration of contract proposals. Helps senior contracts administrator to prepare bids and negotiate specifications with suppliers, partners or customers. Being a Contracts Administrator I examines and reviews materials of bids or contracts. Requires a bachelor’s degree. Additionally, Contracts Administrator I typically reports to a manager. The Contracts Administrator I works on projects/matters of limited complexity in a support role. Work is closely managed. To be a Contracts Administrator I typically requires 0-2 years of related experience.

Contracts Administrator Job Description Template

Our company is looking for a Contracts Administrator to join our team.

Responsibilities:

  • Interaction meetings with Contractors and Departmental heads;
  • Maintains legal and contractual liaison between Client and Contractors;
  • Performs other duties as assigned by the Director General for the Operations and Maintenance Division;
  • Knowledge in Asset Management and Operations and Maintenance Performance Contracts;
  • Reviews Notice of Default /Termination of Work/Suspension of Work for Client’s convenience packages;
  • Prepares and maintains records of activity and status of contracts to ensure compliance with contract terms and conditions;
  • Reviews and approves the first and final invoices only in terms of fulfillment of all Client related requirements;
  • Reviews Certificates of maintenance for operations and maintenance contracts and coordinates closeout for construction and improvement projects;
  • Prepare labor support certificates letter to the Labor Office and No Objection Letter for issuing block visas to the Labor Office;
  • Reviews contractors cost reimbursable procurement packages;
  • Oversee the incoming new contracts and projects;
  • Verify GOSI Certificate and Bank Guarantees validated and request for their renewal if expired;
  • Reviews Labor Accommodation documents to be attached in the monthly invoices;
  • Reviews and assists in resolving and processing claims, back charges, invoices;
  • Handles issues with Legal Department, Supply Management Department, Finance Department, and other client’s departments.

Requirements:

  • Must be fluent in Arabic/English and effectively communicate in both speaking and writing skills regarding contracts issues;
  • Knowledge of computer and basic software applications, Oracle and MS Office, MS Excel and PowerPoint.