HR Services Administrator

HR Services Administrator Job Description Template

Our company is looking for a HR Services Administrator to join our team.

Responsibilities:

  • Coordinating with the recruitment team, prepare offer letters and employment contracts;
  • Researching and recommend tools, procedures and systems that will improve the HR service of Macro;
  • Using online HRMS to maintain colleague details;
  • Coordinating with the insurance providers across the APAC region for any updates, addition or deletion requests and yearly renewals;
  • Organising resources for new employees that will include welcome kits, IT and email access as appropriate;
  • Coordinating and participating in the induction of new Macro colleagues;
  • Ensuring staff records are well maintained and that periodic tidying up of records is undertaken;
  • Complying with data protection guidelines;
  • Collating, preparing and submitting accurate and timely monthly payroll data to Macro’s payroll providers in the APAC region;
  • Managing and coordinating responses to enquiries via Macro’s generic email account;
  • Following up on monthly timesheets from the staff;
  • Ensuring an up-to-date bank of document templates to support the HR function are maintained;
  • Scanning and filing necessary documents;
  • Preparing all sorts of administrative letters for employees;
  • Following up on probation confirmations and issuance of probation confirmation letters.

Requirements:

  • Discreet and trustworthy;
  • Ability to handle data with confidentiality;
  • Able to work autonomously and efficiently to ensure the smooth running of HR projects and operations;
  • Resilience;
  • A degree qualification in human resource management or related field;
  • With experience to supporting teams across multiple locations and geographies;
  • Full CIPD membership;
  • Good verbal and written communication skills;
  • Knowledge of human resources processes and best practices;
  • Minimum 2 years working experience in a similar role;
  • Able to prioritise effectively;
  • With experience to employment practices across MENA and APAC regions;
  • Strong ability in using MS Office, databases and HRIS systems;
  • Excellent communication and interpersonal skills;
  • Accurate and strong attention to detail.