Administrative Assistants (Administration & Office Support)

Oversee all aspects of general office coordination.
Maintain office calendar to coordinate work flow and meetings.
Meet, greet and interact with clients, students, staff and visitors.
Answer telephones and transfer to appropriate staff member.
Open, sort and distribute incoming correspondence including faxes and email.
Draft responses to correspondence containing routine inquiries and follow-up actions.
Perform general clerical duties to include, but not limited to, record keeping, copying, faxing, mailing and filing.
File and retrieve organisational documents, records and reports.
Create and modify documents such as reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, or other programs.
May conduct research, compile data and prepare papers for consideration and presentation to the examination committees.
Compile, transcribe and distribute minutes of meetings.
Supervise student volunteers and other support personnel.
Assists in special events that are organised by the AAMD or other departments within the University.
Assisting all the matters related to examination process according to procedures.
Assisting the examination flow, examination materials and question papers are well prepared and maintained.
Assisting for generating academic transcript, processes involved in dissemination to student and maintain its filing record.
Assisting for preparing report and any other related document for Senate Sub Committee on Examination meeting whenever necessary.
Assisting the International Student Unit in preparing documentation for EMGS, arrival of students, post medical check up, and liaise with Immigration Department.
Serve on university committees as required or needed.
Ready to take responsibilities in doing task together with staff from other departments as part of the multitasking policy of the University.

Description

Company

“Our mission is to provide opportunity to serve humanity through social business in a redesigned learning environment.“

Albukhary International University (AIU) is a private nonprofit education institution, a fully residential campus with state-of-the-art facilities. It provides conducive living and learning environment for self-discovery, nurturing relationships and building understanding on global issues. At AIU, students are exposed to holistic educational approach through combined academic and social engagement programme which is carried out throughout the study period. Through its vision, mission and core values, AIU is committed to ensuring human dignity in line with the concept of “Inspiring Minds” as the core ethos and tagline of the University.

We are now seeking to recruit motivated, enthusiastic and committed individuals who can enhance our students’ learning ecosystem. We are actively looking for energetic, capable and hardworking personnel who are compassionate.

This job ad has not been subjected to our hirer verification process. Proceed cautiously and do your own checks before providing any personal information.

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EXECUTIVE, EXAMINATION UNIT