We are seeking a highly organized and detail-oriented HR and Admin Executive to join our team. The successful candidate will play a key role in managing the daily operations of the HR department and providing administrative support to ensure smooth functioning of the organization. The HR and Admin Executive will have a strong understanding of HR practices, company policies, and employment regulations.

Responsibilities:

i) Human Resources:

· Administer the recruitment and selection process, including posting job vacancies, screening resumes, conducting interviews, and making job offers.

· Handle new employee onboarding processes, including the preparation of employment contracts, employee information forms, and orientation materials.

· Provide support and guidance to expatriate and foreign employees regarding immigration, work permits, visas, and related legal requirements.

· Assist in the development and implementation of HR policies and procedures.

· Maintain employee records, ensuring accuracy, confidentiality, and compliance with data protection regulations.

· Coordinate employee benefits, including enrolment, changes, and terminations.

· Conduct regular performance evaluations and assist with performance improvement plans.

· Support employee training and development initiatives.

· Handle employee relations, addressing and resolving any issues or conflicts in a timely and effective manner.

· Maintain accurate employee records and HR databases.

· Stay up to date on HR trends, best practices, and legal developments.

ii) Administrative Functions:

· Oversee day-to-day office operations and provide administrative support to all departments.

· Maintain and update administrative policies and procedures to ensure efficient operations.

· Assist with travel arrangements, scheduling, and coordination of meetings.

· Coordinate and oversee international moves, including relocation, travel arrangements, housing, and settling-in services for expatriate and foreign employees.

iii) Expatriate Services:

· Serve as the primary point of contact for expatriate employees, providing support and assistance throughout their assignment.

· Coordinate immigration processes and visa applications, ensuring compliance with host country regulations and deadlines.

· Assist in expatriate compensation management, including tax equalization, housing, allowances, and benefits.

· Provide cultural training and support to expatriate employees to facilitate their successful integration into the new location.

· Collaborate with cross-functional teams to ensure expatriate assignments are well-designed and aligned with business needs.

iv) Payroll Management:

· Process and manage payroll functions, including salary calculation, attendance tracking, and disbursement.

· Ensure accurate and timely payroll processing, in compliance with applicable legal and tax requirements.

· Handle payroll tax and statutory compliance, including the preparation and filing of required tax reports.

· Collaborate with the finance department to reconcile payroll-related accounts and resolve any discrepancies.

· Maintain accurate payroll records, perform regular audits, and ensure adherence to internal controls.

Requirements:

· Bachelor's degree in Human Resources, Business Administration, or a related field.

· Proven experience in HR, administration, and payroll.

· Comprehensive understanding of HR practices, labor laws, and payroll processes.

· Familiarity with HRIS software, payroll systems, and global mobility platforms.

· Excellent understanding of employment-related statutory requirements and compliance.

· Exceptional attention to detail, accuracy, and problem-solving skills.

· Excellent communication and interpersonal skills, with the ability to build relationships with all employees and stakeholders.

· Ability to handle sensitive and confidential information with the utmost discretion.

· Proficiency in MS Office applications.

· Strong organizational and time management abilities.

Benefits:

· Competitive salary package.

· Comprehensive health insurance and other benefits.

· Opportunities for professional development and growth.

· Supportive and collaborative work environment.

Statutory Compliance, Payroll Systems, Travel Arrangements, Hr Policies, Employee Benefits, HR Practices, Employee Relations, Internal Controls, Ms Office Applications, international moves

Human Resources Generalist