Job Purpose:

The associate assists in handling a portfolio of incorporated companies and ensures that all company secretarial matters of clients are handled.

Responsible for the preparation of corporate secretarial related documents and maintenance of statutory books whilst ensuring adherence and compliance to the regulations under the country they serve.

Job Responsibilities:

Assist in all corporate secretarial matters i.e. Preparing documents, resolutions, biz filing, updating statutory registers, handling immigration matters for clients, handle document to ensure compliance with local companies law, rules and regulations.
Prepare Annual Return / Annual General Meeting documents.
Handling various e-filing with government authorities, to maintain and update client database and to handle client liaison work as appropriate.
Oversee issuing of invoices and following up on payments.
Incorporation of local companies as and when requested by clients
Prepare and arrange statutory forms for filing.
Ensure compliance with statutory filing requirements and standard operating procedures.
Perform and review client's KYC.
General filing of documents and statutory books
Update and maintain records/information in ViewPoint
Ensure filing deadlines are met
Completes time sheets in an accurate and timely manner
Assist in the preparation of reports and schedules that are to be delivered to the clients and other external parties.
Perform other duties as assigned by team leader

Key requirements:

Minimum Bachelor's Degree and ICSA student preferred
Atleast 1 to 2 years relevant working experience gained in professional firm / law firm / CPA firm
Good computer skills and familiar with Viewpoint system as an advantage
Attentive to details with a high degree of accuracy
Good business writing and communication skills;
Good command of both spoken and written English, proficiency in Mandarin/Cantonese as an advantage
Independent and able to work under pressure
Able to follow defined processes.

Viewpoint, Kyc, Statutory Books

Associate, Corporate Secretarial (Support HK Market)