What You Will Do:

1) Office Administration/Operations

Monitor staff & daily office operation work
Check/monitor eyeshare team daily performance, invoices scanning cross check report

Sign sea crew contracts, confirmation letters, termination letters

Check and approve payment for monthly office expenses/check MYR bank reconciliation/fund projection
Monitor and check operation funding (MYR)
Check and follow up with Risk Management HK to ensure the Ship Management Agreement to be sent and file in Labuan.
Arrange to apply documents (from the Authority) requested by Risk management.

2) Statutory compliance

Local statutory company secretarial work
Prepare directors' resolution (enter to new ship management and Dividend payment) and arrange signing
Arrange any urgent request from AE HK to obtain/apply relevant documents such as Letter of Incumbency, Tax residency letter, Attend Directors' meeting
Attend authority briefing whenever there is a change of tax rule, regulations etc
Handling due diligence request from the Authorities & Trust company

HR Check and arrange payroll
Check and approve payment for monthly statutory contribution
HR ad hoc matter such as deal with insurance company to purchase staff's medical/hospitalization insurance, update staff's handbook Employment act, handling staff's working issue
Checking and file company's employees tax return with tax authority
Handling all statutory amendment related to employees (eg Labour law amendment)
Staff recruitement/Temp staff recruitement to replace staff on maternity/emergency

4) Project follow up/Ad

hocYearly budget (expenses)
Half-yearly forecast
Liaise with auditors yearly and arrange signing with Director
Liaise with local IT vendor on office pc's health check/cooperate with network upgrade/new project, etc
Update BCP yearly and execute whenever necessary
Personal data relevant guidelines/letters update if any E-Invoice matter
Attend any ad hoc request/taking in any new job function (eg KYC function from SeaSourcing/OceanSourcing, etc).

What We Are Looking for

Strong interpersonal and leadership skills with the ability to manage and motivate teams to support business and operational goals.
Ability to oversee daily operational activities and contribute to the effective delivery of services and business continuity.
Sound knowledge of operational planning, resource allocation, budgeting, and cost control.
Strong analytical and problem-solving skills with the ability to make informed decisions and manage operational risks effectively.
Familiarity with Labuan regulatory requirements, including the Labuan Business Activity Tax Act (LBATA), and the ability to coordinate operational compliance with relevant statutory and licensing obligations.
Good communication skills and the ability to build positive working relationships with internal and external stakeholders.

Eligibility Requirements

A Bachelor's Degree in Business Administration, Operations Management, Finance, or a related discipline.
Minimum 3 years of relevant operational experience.
Demonstrated experience in managing operational teams, budgets, performance targets, and business processes.
Familiarity with Labuan regulatory frameworks, including the Labuan Business Activity Tax Act (LBATA) and related compliance requirements applicable to Labuan entities, would be an added advantage.
This position is based in Labuan, and the successful candidate is expected to be stationed in Labuan to effectively discharge the responsibilities of the role
Proficiency in Malaysian and English

CV to Ansia Li at [HIDDEN TEXT]

Head of Operations