Admin & Operations Executive

We are seeking an Admin & Operations Executive for our Malaysia office, who will play a pivotal role in ensuring the smooth operation of our office environment. You will be responsible for managing daily office operations, administrative functions, event management, and employee engagement activities, contributing to a positive workplace culture. You will work closely with the Head of HR & Operations to establish and optimize administrative workflow and processes.

Role & Responsibilities:

• Manage daily office operations & administrative work to ensure a functional and welcoming work environment.
• Organizing and maintaining both physical and digital files, records, and databases accurately will be crucial for ensuring easy access to essential information.
• Assist HR with onboarding and other employee-related tasks.
• Collaborating with team members & stakeholders on special projects and initiatives.
• Plan and implement local employee engagement events and activities that enhance satisfaction and morale.
• Act as the primary point of contact for Malaysia office-related inquiries.
• Develop and implement local administrative policies and procedures.
• Support Ad-hoc task when required. 

What we are looking for:

• Minimum 5 years working experience in office operations or administrative support function
• High proficiency in speaking and writing English; speaking in Mandarin
• Experience with handling regulatory matters such as coordination with SSM, HRDC, SST
• Strong organizational skills and attention to detail to ensure precise document administration.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Demonstrated ability to work independently and make sound judgments, while also being a collaborative team player.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Eagerness to learn and grow in the field of office management and administrative support.
• Proactive attitude and willingness to take initiative in solving problems and improving processes.
• Legal authorization to work in the location of the position