Office Administration/Operations

Monitor staff & daily office operation work
Check/monitor Eyeshare team daily performance, invoices scanning cross check report
Sign sea crew contracts, confirmation letters, termination letters
Check and approve payment for monthly office expenses/check MYR bank reconciliation/fund projection
Monitor and check operation funding (MYR)
Check and follow up with Risk Management HK to ensure the Ship Management Agreement to be sent and file in Labuan
Arrange to apply documents (from the Authority) requested by Risk management

Statutory compliance

Local statutory company secretarial work
Prepare directors' resolution (enter to new ship management and Dividend payment) and arrange signing
Arrange any urgent request from AE HK to obtain/apply relevant documents such as Letter of Incumbency, Tax residency letter, CTC AEL documents etc
Attend Directors' meeting
Attend authority briefing whenever there is a change of tax rule, regulations etc
Handling due diligence request from the Authorities & Trust company

Check and arrange payroll
Check and approve payment for monthly statutory contribution (Staffs)
HR ad hoc matter such as deal with insurance company to purchase staff's medical/hospitalization insurance, update staff's handbook due to amendment of the
Employment act, handling staff's working issue etc
Cheking and file company's employees tax return with tax authority
Handling all statutory amendment related to employees (eg Labour law amendment)
Staff recruitement/Temp staff recruitement to replace staff on maternity/emergency etc

Project follow up/Ad hoc

Yearly budget (expenses)
Half-yearly forecast
Liase with auditors yearly and arrange signing with Director
Liase with local IT vendor on office pc's health check/cooperate with network upgrade/new project etc
Update BCP yearly and execute whenever necessary
Personal data relevant guidelines/letters update if any
E-Invoice matter

Requirements

A Bachelor's Degree in Business Administration, Operations Management, Finance, or a related discipline
Minimum 3 years of relevant operational experience
Demonstrated experience in managing operational teams, budgets, performance targets, and business processes
Familiarity with Labuan regulatory frameworks, including the Labuan Business Activity Tax Act (LBATA) and related compliance requirements applicable to Labuan entities, would be an added advantage
Strong interpersonal and leadership skills with the ability to manage and motivate teams to support business and operational goals
Ability to oversee daily operational activities and contribute to the effective delivery of services and business continuity
Sound knowledge of operational planning, resource allocation, budgeting, and cost control
Strong analytical and problem-solving skills with the ability to make informed decisions and manage operational risks effectively
Good communication skills and the ability to build positive working relationships with internal and external stakeholders

Benefits
About Anglo-Eastern

Anglo-Eastern is a global leader in independent ship management services. The Group manages over 700 vessels under full technical management, supports around 500 additional ships under crew management, and has overseen more than 1,000 newbuildings and conversions through its newbuilding supervision and project management divisions.

Headquartered in Hong Kong, Anglo-Eastern operates through a network of 30 offices across Asia, Europe, and the Americas, including wholly owned maritime training facilities. Our strength lies in our people: over 39,000 seafarers and 2,350 shore-based employees who work together to support clients across ship types while building trust, driving performance, and shaping a better maritime future.

Why join Anglo-Eastern

Join a globally respected company with a strong maritime heritage of over 50 years
Work in an environment anchored in integrity, trust, and long-term relationships
Access continuous learning and structured career development across a truly global network
Be part of a team committed to delivering excellence and shaping a better maritime future

Join us today!

Head of Operations